GTHL Policies and Forms

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To help ensure that we are a safe space for raising concerns, Hockey Canada has established a new, fully independent, and confidential reporting mechanism for all individuals regarding any incidents involving Hockey Canada sanctioned programming. This reporting mechanism is known as the Independent Third Party (ITP).

Click here for more information on Safe Sport Reporting.

Click the button below to submit a complaint to the ITP:



  • GTHL Concussion Policy
    The concussion policy ensures players who are suspected to have sustained a concussion during GTHL activity do not return before being medically cleared by a professional.
  • GTHL Confidentiality Statement
    This confidentiality statement is written in accordance with Ontario’s Human Rights Code (1990), which prohibits the discrimination of all people on a number of protected grounds: race, ancestry, place of origin, colour, ethnic origin, citizenship, creed, sex, sexual orientation, gender identity, gender expression, age, marital status, family status, and disability.
  • Development 1 – Interim Head Coach Policy
    The interim policy outlines how the GTHL will approve Head Coaches to teams that are not in compliance with the GTHL coaching requirements at various points in the season due to unforeseen circumstances.
  • GTHL Dressing Room Policy
    The policy’s purpose is to provide a safe, inclusive, and equitable dressing room environment with proper supervision, for players and Team Officials.
  • OHF Policy on Dressing Room Supervision
    OHF regulations when any player under age 18 is in the team dressing room before, during and after a game, practice or tryout. In Juvenile or Under-21 hockey, the coach may use an adult player over age 19 to be the second adult associated with the team.
  • GTHL Games Policy
    The GTHL Games Policy outlines the length of games, format for the warm-ups, and safety procedures to ensure the warm-up is conducted in a safe environment.
  • Head Injuries and Concussions
    The GTHL believes that the participant’s safety and health is paramount and should be first and foremost in determining the most appropriate time in which a player may return to play once that individual has suffered a suspected or identified head injury.
  • GTHL Helmet Policy
    All Team Officials and volunteers under the jurisdiction of the GTHL, NCCP, and third-party instructors working with a Team, must wear a CSA-approved helmet, secured and with chinstraps properly fastened, during all on-ice activities, including evaluations.
  • Inclement Weather Policy
    Any decision relating to the cancellation of games will be made by 3 p.m. on a weeknight or two hours prior to the commencement of the League game on a weekend.
  • GTHL Music Policy
    The purpose of this policy is to provide clear direction on the accepted use of music during activities within the GTHL.
  • Player Billeting – Hockey Canada Resource Package
    Hockey Canada guidelines and details on player billeting for team administrators, host families and players; includes forms and information for short-term (ie. tournaments, exchanges) and season-long billeting.
  • Privacy Policy
    With respect to this Privacy Policy, the GTHL will strive to exceed federal and provincial legislative requirements and will ensure that it remains current with changing technologies and laws.
  • GTHL Sanctions Disclosure Policy
    The purpose of this policy is to establish guidelines and procedures for disclosing disciplinary sanctions imposed on Participants by the GTHL. This policy outlines the GTHL’s commitment to transparency, compliance, and privacy with respect to sanctions that may be imposed while ensuring that individuals and the public are informed about significant sanctions that are imposed by the GTHL.
  • GTHL Video Review Policy
    By way of this policy, the League wishes to communicate its position on when it is appropriate and responsible for the League to review video submissions, as well as the procedure to do so.
  • OHF Vulnerable Sector Checks
    The centralization of all Vulnerable Sector Checks is conducted by the OHF for all Team Officials, Team Personnel, and On-Ice Officials.



  • 2023-2024 Lake Ontario Region Permission to Skate Form
    Required for U14 to U18 Players only (U18 AAA excluded), changing members (i.e. GTHL to OMHA or OMHA to GTHL).
  • OHF Appeal Guidelines
    A guide to the Ontario Hockey Federation appeal process

  • OHF Appeal Form
    This form shall be received by the OHF Office no later than seven (7) days from the date the decision sought to be appealed was sent to the appellant.


  • Hockey Canada Injury Report
    Injury Report forms, completed in their entirety, MUST be received by GTHL Office within 90 days of incident date. Only ORIGINAL receipts/invoices are acceptable.


Please be reminded that when planning a tournament that requires cross-border travel, families need to ensure that adequate health insurance is in place for their entire family that is traveling – this includes the registered participant (player and bench staff).

In some cases, families may already have coverage through a benefits plan, a major credit card, or a road side assistance program. Families must check with their provider to confirm and activate coverage, ensuring that the participant will be covered should there be a sporting event accident.

While OHIP covers some out-of-province medical expenses, there are also uninsured services that families should be aware of. Hockey Canada’s insurance for a registered participant has specific limits that apply only once the family’s primary insurance coverage (OHIP and family benefits) has been exhausted. Quite often, medical expenses in other countries will go beyond what is covered by OHIP and the families’ private insurance and/or benefits.

  • OHF Insurance Guide
    Learn about the insurance program, sanctioning and dry-land training guidelines.
  • OHF Certificate of Insurance Request Form
    Required when renting ice for game(s), practice(s) or tournament(s), and when booking meeting/facility rooms for team/club functions (ie. special events, fundraisers, dry-land training). For a step-by-step guide on how to complete the form, please click here.